Director of Administration

AREA: Administration and Finance

POSITION: Director of Administration

REPORTS TO: Chief Executive Officer (CEO)

PRIMARY RESPONSIBILITY: Manages the overall daily operations, including finance and accounting, office management, technology, human resources, contracts and management of the administrative staff.

RESPONSIBILITIES:

Strategic Planning

1. Assist in formulating the company's future direction and supporting tactical initiatives

2. Monitor and direct the implementation of strategic business plans

3. Align processes, resources-planning and department goals with overall strategy

Finance and Accounting

1. Manage and oversee the daily operations of the accounting department

2. Monitor and analyze accounting data and produce financial reports or statements

3. Oversee the financial operations

4. Develop and manage annual and multi-year budgets and forecasts

5. Implement cost controls

6. Analyze monthly financial statements (balance sheet, income statement, and statement of cash flows) and effectively convey analysis to staff as requested

7. Manage any third parties to which accounting, or finance functions have been outsourced

8. Assist in preparing year-end books for audit

9. Ensure operational compliance with policies, procedures and regulations for any necessary entities

Human Resources

1. Oversee the Human Resources Department

2. Oversee the Payroll Process

3. Oversee employee benefit plans

Daily Operations

1. Monitor all open legal issues involving the company, and legal issues affecting the industry

2. Maintain appropriate insurance coverage

3. Ensure that the company complies with all legal and regulatory requirements

4. Negotiate contracts, quotes or with any third party related

5. Manage the Administrative Staff

IT Management

1. Manage and oversee the IT department in accordance to the operations’ needs and strategies of the different Corporate areas.

2. Oversee network administration and information systems

JOB QUALIFICATIONS:

Education

Bachelor’s Degree in Business, Finance or Accounting

MBA is preferred

Experience

5-10 years related experience

Skills and Competencies

· Financial Management

· Communication proficiency

· Leadership

· Team Management

· Personal Effectiveness/Credibility

· Problem Solving/Analysis

· Computer applications

· Negotiation

KNOWLEDGE:

Technical

· Finance and Accounting

· Financial Statements (P&L, Balance Sheet and Cash Flow)

· Costing systems

· Payroll

Software

· Microsoft Office (Excel, Word, Outlook, Power Point) – Advanced level

· SAP Business One (or any other ERP) – Advanced level

· Adobe Acrobat DC – Advanced level

· ADP Workforce Now – Advanced level

· Microsoft Project Manager - Intermediate

Job Type: Full-time