Executive Assistant

Executive Assistant

Eastdil Secured LLC

Overview
Eastdil Secured is the foremost provider of financial advisory services to real estate owners.  We combine superior capital markets expertise with a deep understanding of real estate fundamentals to execute a wide range of transactions for our clients ultimately producing superior results.  By maintaining an effective platform that combines conventional real estate advisory with the corporate finance and capital markets expertise of an investment bank, Eastdil Secured creates value for clients through unparalleled advisory services, individually-tailored structures, in-depth financial analysis, and marketing/placement programs that set the industry standard.  Through the ability to navigate the challenges presented in any economic environment, Eastdil Secured maximizes opportunities with “customer-crafted”, revolutionary strategies that produce the most optimal and efficient transactions possible. 

Our team is dedicated to the sale, financing and recapitalization of all major real estate product types including office, retail, and hospitality, industrial and multifamily properties throughout North America and Europe.  Clients range from corporate users of real estate to traditional owners of assets and loans.

Description

Eastdil Secured is currently seeking an Executive Assistant to support our team in our Boston office.

HOURS

This person will be expected to work a standard 40 hours work week and overtime as needed.

Responsibilities

• Provides executive support to the Managing Directors; 
• Manage calendars including: scheduling appointments, on and off-site meetings and conference calls;
• Arrange all business travel and accommodations;
• Prepare, process, and track expense reports;
• Assist in editing and formatting of presentations using Power Point, Word and Excel;
• Print, bind and manage presentation materials;
• Coordinate and organize client events outside of the office;
• Handle and prepare packages for overnight shipping; 
• Maintain extensive property files, status reports, marketing lists, and contact databases;
• Manage facilities operations with headquarter office;
• Coordinate and place catering orders, food setup and cleanup for in-house meetings;
• Coverage for other support staff in their absence;
• Personal administrative work as requested.

Qualifications

• 3+ years of corporate Administrative or Executive Assistant with experience in a legal, real estate, or finance field;
• BA/BS preferred;

• Candidates must demonstrate a combination of outstanding productivity, personal motivation, and excellent communication skills and ability to interface with clients and other stakeholders;
• Advanced MS Office skills, including Word, Excel, Power Point and Outlook;
• Energetic self-starter who is flexible, organized, conscientious, proactive, and detail-oriented;
• Experience arranging substantial corporate travel & accommodations;
• Experience processing and tracking expense reports;
• Experience coordinating and scheduling appointments & meetings;
• Professional demeanor and presentation;
• Organized with ability to effectively prioritize tasks;
• Ability to work effectively in fast paced environment and to work overtime when necessary to meet deadlines.

Eastdil Secured will not sponsor visas for these positions, and will not hire individuals whose work eligibility is based on their F-1 or other student visa status. Candidates must be able to work in the United States on a permanent basis.